Without proper management, your Gmail inbox can become a jungle of work messages, emails from friends, and the hundreds of email subscriptions you end up inadvertently signing up for as you trawl the world wide web.
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Stay on top of email and ensure unwanted emails are securely deleted by emptying your Gmail trash regularly. If you have a Gmail account but you don’t know how to do it, this article explains how to empty trash in Gmail with photos to help you on your way.
Why Deleting Your Emails and Emptying Your Gmail Trash is Important
Gmail comes with up to 15GB of free storage, making it easy to let your inbox fill and fill. However, deleting your emails and emptying the trash is important to get the most out of your email correspondence. Here are six reasons to hit that trash can button in Gmail:
1. Keep Your Inbox Under Control
If you are not advanced at organizing your Gmail inbox, deleting unwanted or unnecessary emails keeps your inbox tidy while making the emails that you need to handle easier to see. Gmail does give you a helping hand by organizing your inbox with Promotions and Social tabs, but deleting the messages you have dealt with will keep your inbox down.
2. Stay Productive
It’s so easy to get distracted online and an inbox full of special offers, funny emails, and long email threads will eat up your time and productivity. Keep focused by deleting anything and everything that is going to hinder you from getting your work done.
3. Don’t Waste Storage Capacity
4. Ensure Sensitive Emails Cannot Be Accessed
Communications that contain personal or sensitive information should be completely deleted from your email account when you’re done with them. The only way to ensure the prying eyes won’t ever see them is to empty the trash once you have deleted them.
5. Dodge Spam
Spam that escapes the spam filter should be labeled and deleted immediately. Don’t let the spam folder fill up – delete these spammy emails completely!
6. Emails Are Subject to Discovery
In the event that your email account is subpoenaed by the authorities, anything left in your Trash folder is fair game. Completely delete your emails to ensure that no one can get their hands on your confidential emails.
7. Deleting Your Emails Could Save the Planet
It sounds like a bit of an urban myth, but deleting emails and emptying your Gmail trash could save significant amounts of energy that is used for data storage. If everyone deleted their old emails, this could add up to a tangible impact on energy consumption.
How to Empty Trash in Gmail on Desktop
Overall, emptying the trash on Gmail on your desktop is quick and simple, you just need to know where to click! Follow these simple steps (with photos) to ensure that your Gmail trash is emptied when you want to:
Step One: Open Gmail on Your Desktop
Log into your Gmail account. If you have emails that you want to delete from your inbox, click on the box to the left-hand side of the emails you want to delete, then hit the trash can.
Step Two: Click on the More Tab
Any emails deleted from your inbox will be stored in the Trash folder. To get to the Trash folder, navigate to the left-hand sidebar, then click on the More tab. This causes the entire menu to open up, including Spam and Trash folders.
Step Three: Scroll Down to the Trash Folder
With your menu opened up, simply scroll down to the Trash folder which is near the bottom of the list. Then, click on the Trash folder to open it.
Step Four: Click on the Square Next to the Emails You Want to Delete
Sometimes you want to ensure that a specific email is completely deleted while leaving other messages in the trash folder. You can permanently delete an individual email by clicking on the square to highlight it.
Step Five: Click Delete Forever to Delete the Highlighted Email
Click on Delete forever in the folder header to completely delete your selected email. You can continue to highlight and delete further emails if necessary.
Step Six: Highlight Emails and Click Empty Trash Now
Alternatively, you can click on the left-hand box at the top of the list of emails to highlight all of them. With all files highlighted, click on Empty Trash Now in the header to completely empty your trash. Google will automatically empty the trash folder every 30 days, but stay on top of your data by permanently deleting emails promptly.
How to Empty Trash in Gmail on Your Smartphone
Step One: Open Your Gmail App
The Gmail app is extremely intuitive and makes it easier to manage your email than a smartphone browser.
Step Two: Tap the Three Horizontal Lines in the Left-Hand Corner
To open up your email folders, tap on the menu in the upper left-hand corner of your smartphone screen. The menu is indicated by three horizontal bars.
Step Three: Scroll Down to the Trash Folder
In the Gmail app, the Trash folder may be called Trash or Bin. You’ll find it in the menu by scrolling down toward the bottom of the screen.
Step Four: Click on Empty Trash (or Bin) Now
When you delete emails from your inbox, they will be located in this folder. Gmail automatically deletes these emails after 30 days. You can also instantly delete them by clicking Empty trash now or Empty bin now. Finally, you should have a clear trash folder.
Wrapping Up
All in all, emptying the Trash folder is the only way to permanently delete emails in Gmail. As can be seen, this is a quick and easy process. Stay on top of your email by moving unwanted mail to the Trash folder and emptying it regularly.
